Free Farmers Market Command Center
Most markets run on an inbox full of vendor applications, a stall map on paper, and a notebook of who paid. This Google Sheet puts it in one place: which vendors are approved and whose paperwork is missing, who is booked for the next market and in which stall, what is still owed from past markets, and every to-do with an owner and a due date. Free. No email required.
Make a copy of the example to see a made-up market filled in first
Works in any browser and in the Google Sheets app. Prefer Excel? Make your copy, then choose File, Download, Microsoft Excel.
What it tracks
Start Here: your next market, vendors booked, stalls still open, unpaid fees from past markets, and your next three to-dos
Vendors: what they sell, contact, status (Applied, Approved, Waitlist, Inactive), and whether their paperwork is on file and current
Market Days: one row per vendor per date, with stall, fee, fee status, and attendance. Two vendors in one stall get flagged
To Do: promotion, site, music, and paperwork follow-ups, with an owner and a due date. Overdue turns red
Market Day: a printable morning-of checklist for your crew
How to start
Open Start Here and add your market name, season, and market day and hours.
Add your vendors on Vendors.
Book your next market day on Market Days, one row per vendor.
After each market, mark attendance and fees. Check Start Here once a week. How to Use is a 2-minute read.
Sharing with your team
Make your copy, then share it by email with your market team as editors. Avoid "Anyone with the link."
Your health department and town decide the rules
This is an organizing aid only. Paperwork on file means whatever your market asks vendors for; you decide what counts. It does not decide food safety, permits, insurance, or tax rules, and it does not process payments. Store only what your market already collects. Never type Social Security numbers, bank account or card numbers, passwords, or medical details.
Help keep this accurate
If something is confusing, broken, or missing, send me a note. Include the tool name and what to change.
Version 2.0. October 2026.
The fine print
This is an unofficial organizing tool. Mission-Ready Tools is not affiliated with any market association, health department, or government agency. Free to use, copy, and adapt for your market. Please do not sell it.
More free tools
See how tools are built. Running a parade or a pantry too? See the free Parade Committee Command Center and Food Pantry Command Center, or browse all free tools.